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The Ultimate Guide to Choosing the Perfect Tent Rental for Your Outdoor Wedding

Updated: Jan 17, 2023

How to Navigate Size, Location, Type, and Accessories



When it comes to planning an outdoor wedding, choosing the right tent is crucial. At Western Event Rentals, we understand the importance of having a tent that serves as the focal point of your event while also providing shelter and protection from the elements. With a wide range of options available, it can be overwhelming to know where to start. That's why we have put together a few tips to help you choose the perfect tent for your special day.


Tip #1 - Factor in your guests for the perfect tent fit - make room for memories!


First, consider the size of the tent you will need. The number of guests you are expecting will play a major role in determining the size of the tent you will need. Our team can help you factor in the appropriate space needed for tables, chairs, a dance floor, and any other elements you want to include in your wedding design, such as a bar, gift area, welcome table, stage, DJ, etc.


It is always a great idea to choose a tent that is slightly larger than you think you'll need, because why settle for just enough when you can have a spacious and grand ambiance on your big day! Imagine a tent that is big enough for all your guests to move around and dance comfortably, a perfect setting for your unforgettable celebration.



Tip #2 - Love on level ground - consider the location's terrain.


Next, think about the location of your wedding and the type of terrain you will be setting up on. Choosing the right terrain to set up your wedding tent is an important decision that can make or break the success of your special day.


The terrain of your wedding location can affect everything from the stability of your tent to the comfort of your guests. A flat and level surface is ideal for setting up a tent, as it ensures stability. A level, even area also ensures your guests will be safe while walking, dancing, and sitting. Western Event Rentals can secure tents safely on most terrain. If the tent cannot be staked securely into the ground, we have concrete blocks available to secure tent on pavement.


Additionally, you will want to consider the drainage of the area. A location that is prone to flooding or has poor drainage can cause problems for your guests and event.


Tip #3 - Picture perfect - plan the right walls for the ultimate ambiance.


When planning for your wedding tent, one of the important decisions to make is whether to have solid walls, window walls, or no walls at all. Each option has its own unique benefits and can greatly affect the ambiance of your special day.


Solid walls provide privacy and can create a cozy and intimate atmosphere, while window walls can offer a more open and airy feel, allowing natural light to flood into the tent. Additionally, window walls can give you a chance to showcase the beautiful view of your wedding location. On the other hand, having no walls at all can create a more open and natural feel, giving you the opportunity to fully embrace the beauty of your wedding location. However, you should consider factors such as weather, location and privacy before making a final decision.


If you are planning an outdoor wedding, solid and window walls will provide protection from wind and rain. If privacy is a concern, solid walls are a great choice.


Consider your preferences and the unique characteristics of your wedding location to decide on the best option for your wedding tent.


Tip #4 - Elevate the elegance - Say 'I do' to a luxurious wedding experience with the perfect accessories.


A wedding tent is a statement piece that frames your elegant day. Consider the possibilities for completing the picture. From rectangular tables or round tables, the classic white wedding chair or gray folding chairs, string lights, table linens, audio equipment, dance floor, head table décor, and more, filling the tent with the perfect accessories will heighten your special day.


Western Event Rentals has a great reputation and plenty of experience in the wedding industry, so you can trust that we will ensure everything runs smoothly on your big day.


Talk to us about our wide range of lighting, flooring, seating, audio, and heating options for your outdoor wedding and reception.


Let Western Event Rentals be the foundation of your perfect outdoor wedding - contact us today!


Choosing the right tent rental for your outdoor wedding is an important decision that will help make your dream day a reality. At Western Event Rentals, we can help you navigate the size, location, type, and accessories of your tent to ensure that you have the perfect tent for your wedding. Contact us today to start planning your dream outdoor wedding.


or call 780-814-8320

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